Associate Director

Primary responsibilities

Coordinate Technical Assistance and Services to End Domestic Abuse Wisconsin Members and Constituents:   

The AD ensures that End Abuse’s offerings to its members and constituents are responsive to the needs of survivors, culturally competent and relevant and reflective of the diversity of domestic violence survivors, and trauma informed. The AD should promote an environment of collegiality, collaboration, and empowerment among staff. The AD should coordinate systems of ongoing technical assistance, training and mentoring throughout Wisconsin, addressing the needs of service providers and diverse communities.  

• Guide the development and implementation of new programming, in consultation with the Executive Director, team leads, staff and funders and in alignment with organization’s strategic plan and other plans, such as the long-range plan. 

• Facilitate staff decision-making and input into coalition-wide grants applications, End Abuse trainings and deliverables. 
• Ensure that coalition staffing, activities and deliverables are aligned with the needs of survivors, members, and other constituent needs. 
• Create, distribute, and analyze bi-annual TA and Education Survey. 
• Develop, implement, and maintain processes for training evaluation and reporting. 
• With the Executive Director, co-coordinate statewide directors’ meetings. 

• Coordinate End Abuse Staff coverage of general technical assistance contacts via calls and email to Madison office 
• Responsible for overseeing and/or approving Press Releases and other communications written by the Communications Director and serve as back up Admin for social media when the Communications Director is out of the office. 

The AD supervises the Director of Legal Services, the Communications Director, the Technology Manager, and the Prevention and Engagement Team: Prevention & Outreach Director, and Engagement & Services Director. 

• Provide leadership to supervisors, by holding regular meetings and in one-on-one coaching, problem solving and thought partnership. 

• Work with staff and in concert with the HR Director to fill open positions. 
• Manage employees’ performance; provide new employee orientation; train or provide adequate training for employees; coach, counsel and motivate employees; evaluate employees; investigate complaints or performance concerns; implement disciplinary action as needed and in consultation and with support from the HR Director. 
• Manage and ensure effective employee relations; create an ethical, non-discriminatory, and safe work environment; establish effective communication lines/methods; identify and solve employee problems; manage conflict, respond to grievances; set common expectations across coalition staff. 
• In collaboration with the Technology Manager, approve all upgrades to the organization’s technology to ensure compliance with insurance and compatibility of systems. 
• Accept resignations; initiate terminations; process layoff actions with support from the HR Director. 

• Approve leave and overtime; complete or review and approve time tracking. 
• Approve timesheets and expense reports ensuring congruence with End Abuse personnel and finance policies. 

Grant Management and Compliance: The AD works to ensure that administrative processes are in alignment with grant and funding requirements to preserve and protect the resources that support coalition work.  

• Serve as a liaison between the Finance team and the rest of the organization, ensure that grant deliverables are met, and manage budgets to ensure fiscal responsibility. 

• Serve as a liaison to major coalition funders. 
• In partnership with the Executive Director, Director of Finance, and other staff, evaluate grant opportunities with reference to programmatic and fiscal criteria. 
• Collaborate with finance and programmatic staff to complete grant reports and write grant applications. 
• Collaborate with finance and programmatic staff to ensure grant reports are submitted and accurately reflect staff activities.  
• Create and maintain processes, documentation, and workflows to ensure grant-compliance related functions, such as contracting, procurement, data reporting, and time tracking, meet the necessary requirements of grantors with support from our Grants and Finance team. 

• Work with finance team to monitor grant budget-to-actual reports and allocate staff time and financial resources appropriately.  
• Collaborate with finance to ensure the staff is following through on financial processes and procedures and entering data into Osnium.  
• Work with staff to fulfill grant deliverables. 

Programmatic Responsibilities: The AD participates in and contributes to the work of the coalition. The specific responsibilities and duties may shift depending on staffing and need. The following are examples of the types of programmatic responsibilities that may rest with the AD: 

• With the Public Policy Director, participate in and provide staffing for the Long Range-Planning Process. 
  • As project manager of the Long-Range Plan for Wisconsin, meet regularly to collaborate with WCASA, BBWPC, and AIAA to establish implementation plans and ensure that the goals and recommendations of the LRP are being implemented by all coalitions in our programmatic work, with our member programs, and with funders. 

• • Collaborate with WCASA, BBWPC, and AIAA to plan, produce, and implement the 2030-36 LRP. 
• As Project manager of the Annual Homicide Report, provide support to the data subcontractor for the annual Homicide Report. 
  • Source and supervise the contracted Homicide Report data collector. 
  • Create and engage staff in writing content for and editing the reports. 
  • With staff support organize the launch of the Homicide Report and subsequent engagement of key stakeholders. 
• Guide the creation of new programs, trainings, curricula, or resources, at times taking a lead role or assigning to staff. 
• Lead capacity development processes for board and staff of local domestic abuse programs 
• Facilitate the planning of the 5 Year Conference with support from staff across the organization due next in 2028.

Other duties  

• Participate in regular meetings with the Directors of Legal Services, ASHA and NCALL to coordinate and promote overall organizational cohesion. 
• Serve as liaison to major funders. 
• Maintain strategic relationships. 

• Provide guidance and leadership for overall agency stability, strategic planning, and movement. 
• Assist the Executive Director as assigned and engage in thought partnership. 
• Serve as second to the Executive Director when the Executive Director is not available.