SUMMARY: Under the supervision of the Chief Executive Officer, the Director of Finance & Administration is an exempt position. The Director of Finance & Administration has internal and external facing responsibilities as the lead administrator of the Finance and Administration Department. The Director of Finance & Administration promotes the vision, mission and leadership of the organization; monitors, develops, and implements plans and strategies, including grant and organizational financial budgeting, reporting and auditing; oversees the collaborative coordination, development and reporting of financial management of subcontracts; and establishes standards to assure consistency and quality of all End Abuse organizational management of finances. Director of Finance & Administration responsibilities also include overseeing cash flow planning, preparing and reviewing budgets and tracking operational metrics. To be successful in this role, you should have in-depth knowledge of risk management methods and the ability to create forecasting models.
End Abuse is a medium-sized nonprofit with more than 35 grant funding sources (primarily federal and state) and a $5.8 million annual budget. The ideal person in the Director of Finance & Administration position needs to be highly adaptable to a continually evolving environment, lead with their head, but be grounded by their heart. As an executive leader in the organization, the Director of Finance & Administration must promote the organization’s vision, mission and values at the local, state and national levels in order to develop resources that guide the delivery of services to individuals, communities, and systems to end domestic abuse, violence and oppression.
This position oversees the Finance and Administration Department, which includes an Associate Finance Director, Senior Staff Accountant, Associate Staff Accountant, Director of Resource Development and Resource Development Specialist.
 Director of Resource Development is directly supervised by the CEO.
OVERARCHING PRIMARY RESPONSIBILITIES:
- Serve as internal consultant to the CEO, Board, Director of Resource Development, Operations Manager and other key stakeholders on all financial matters, making recommendations and suggesting pro-active strategies to keep END ABUSE aligned with its mission and on track;
- Partner with CEO and appropriate leadership members to guide decisions related to grant applications based on strategic priorities of the organization in combination with administrative cost-analysis, and past results/outcomes (where available);
- Provide oversight for and manage all budgets, forecasts and internal financial plans and processes;
- Support accounting, general ledger and operations functions, ensuring that systems are in place to guarantee timeliness and accuracy;
- Drive best financial practices within END ABUSE by publicizing standard operating procedures, keeping the senior leadership team, Board and staff up to date on END ABUSE’s financial status and by generally serving as a point of reference for all growth plans and projects within END ABUSE;
- Explore and suggest how END ABUSE can invest its reserves and resources to generate passive income;
- Participate in all internal planning regarding END ABUSE’s proposed program expansion, to ensure alignment of program, outreach and training plans with financial projections;
- Establish annual priorities and benchmarks and conduct regular reporting, measuring projections against actual performance;
- Evaluate and optimize cash-flow and liquidity;
- Build and maintain relationships with banks, vendors, outside consultants and other financial partners as needed;
- Utilize technology to optimize all reporting and analytical functions;
- Ensure that END ABUSE meets critical regulatory and legal compliance benchmarks as defined by the Financial Accounting Standards Board (FASB) and the Federal Office of Management and Budget Circular;
- Keep up with new trends in the financial industry by attending conferences, participating in professional development and sharing this information with the senior leadership team; and
- Build a top-tier internal finance team by actively recruiting, training and developing talented accountants, analysts, consultants, auditors, and payroll staff, as needed.
Oversee and Manage Financial Management Functions:
- Review all deposits for proper account coding.
- Review and approve all invoices for payment, ensuring invoices are coded to proper accounts.
- Closely monitor revenues and expenditures and ensure that agency cash flow is adequate.
- Responsible for oversight of daily, monthly, quarterly and year-end transaction processing; and monthly, quarterly, and year-end financial reporting; monthly, quarterly, and year-end closings. This includes balance sheet, income and expense statements, and general ledger activity.
- Conduct analysis on the accuracy of the agency’s accounting information.
- Prepare agency’s books for annual audit and work with auditors throughout audit process.
- Perform routine project cost analysis (i.e., training events, materials development, inventory, postage, etc.)
- Oversee major product and equipment purchases.
Develop and Manage the Agency’s Annual Operating Budget and Oversee Development of All Grant Budgets:
- Prepare annual budget draft for review by the CEO.
- Develop budget assumptions and budget justifications.
- Develop agency program and department budgets and cost allocation plan.
- Oversee creation budgets for grant proposals as requested by the CEO.
- Monitor and modify agency and grant budgets; make recommendations to CEO for budget revisions as needed.
Develop Systems and Institute Practices to Ensure Compliance with Funding Requirements and Record Keeping:
- Oversee preparation and submission of financial reports on a timely basis.
- Monitor all grant funds received and expended, and ensure that funds are used for intended purposes and that the budget is not exceeded.
- Develop and maintain systems for effective grant administration to sub-recipients. Review budgets and audit reports for sub-recipients and ensure compliance with funding requirement.
- Maintain effective relationships with funding agencies.
- Institutionalize grant compliance by providing staff and supervisors with trainings, manuals, templates and forms to carryout compliance responsibilities, including record-keeping
- Improve practices and processes related to contracting, ensuring compliance with grants and employment regulations and laws
- Create grant AND activity-based/operational (e.g., staff travel, technology)budgets and reports.
- Create tools and processes for effective fiscal real-time decision-making by staff and program manager.
- Develop and implement new office and financial policies and procedures related to programs.
Provide Staff Services to the Finance Committee:
- Submit for review monthly financial statements.
- Submit and review annual budget.
- Attend all committee meetings.
- Review semi-monthly payroll
- Work with other staff to ensure financial compliance related issues of benefits, personnel policies, and employee handbook are accurate and up to date, as requested by the CEO.
Leadership and Coaching:
As a representative of management, support End Abuse’s mission, vision, capacity building and strategic goals with the designated employees supervised by this position.
- Provide leadership and manage the administrative and/or financial related technical assistance services to member programs; make decisions; solve problems; develop procedures; develop records/files; conduct meetings; represent End Abuse at internal and external meetings;
- With the Operations Manager, and for designated employee positions, manage the employee hiring process; develop or update job descriptions; develop performance expectations, identify essential functions and knowledge, skills and abilities required; form selection committees, and processes for interview and selection of employees;
- Manage employees’ performance; provide new employee orientation; train or provide adequate training for employees; coach, counsel and motivate employees; evaluate employees; investigate complaints or performance concerns; implement disciplinary action as needed and in consultation with the Operations Manager;
- Manage and ensure effective employee relations; create an ethical, non-discriminatory and safe work environment;
- Accept resignations; initiate terminations; process layoff actions;
- Approve leave and overtime; complete or review and approve time tracking.
- The Director of Finance & Administration should be a CPA and/or have an MBA in Finance.
- Experience in senior financial-management role, partnering with executive staff, resulting in the development and implementation of creative financial management strategies for managing cash flow and financial planning.
- Significant experience in or knowledge of nonprofit accounting, including sophisticated fund and grant accounting, compliance, and reporting.
- Deep knowledge and understanding of the Office of Management and Budget Circular A133audit.
- Experience with city, state and federal grants.
- Proven negotiation skills.
- Ability to understand new issues quickly and make wise decisions.
- Ability to inspire confidence and create trust.
- Ability to work under pressure, plan personal workload effectively and delegate.
This description is intended to indicate the kinds of duties and levels of work difficulty that will be required and should not be construed as specifying or defining all the duties and responsibilities of a particular position.
It is the responsibility of every End Abuse employee to uphold the mission and vision of this agency. End Abuse works to advance the principle that all people have the right to a life free of oppression and violence. We work to foster change in our economic, social and political systems and bring leadership expertise and best practices to Wisconsin domestic abuse programs and communities engaged in ending domestic violence.
It is also an expectation that on the individual level all staff members will work to further their personal capacity to foster an environment of cultural inclusivity and sensitivity that is the foundation for all our work.
We encourage applications from all qualified individuals and value a diverse workforce and an inclusive environment.
Salary and Benefits: The salary range for this position is $95,000 to $105,000 annually, commensurate with experience. Benefits include health insurance, dental insurance, vision insurance, a flexible spending plan, life insurance, short-term and long term disability coverage, employee assistance program, and generous paid vacation, holidays and sick leave.
If you wish to apply for this position, please submit a complete application package including:
- The END ABUSE application form (signed);
- A current resume;
- A cover letter;
- A one-page, double-spaced essay describing your understanding of domestic abuse.
You must include all of the above listed information for full consideration.
Send your complete application to:
End Domestic Abuse Wisconsin
1400 E. Washington Avenue Ste. 227
Madison, WI 53703
OR email to: firstname.lastname@example.org
Applications will be considered immediately and interviews will occur throughout the hiring process. Position is open until filled.
End Domestic Abuse Wisconsin is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to arrest or conviction, race, color, religion, gender identity or expression, sexual orientation, age, national origin, marital status, citizenship, disability or veteran status. We encourage applicants with disabilities who may need accommodations in the application process to contact the Operations Manager, Angie Trudell Vasquez at email@example.com or by calling 608-255-0539 x 303.
Application deadline: September 16, 2019
Sorry, we are no longer accepting applications for this position.