National Clearinghouse on Abuse in Later Life (NCALL) Event Coordinator
Application deadline: August 21, 2019
Employer: End Domestic Abuse Wisconsin - National Clearinghouse on Abuse in Later Life (NCALL)
Location: Madison, Wisconsin
Primary responsibilities
- Improve system responses, practices, policies and services to victims of
abuse in later life, including domestic abuse, sexual assault, neglect, financial exploitation, and
other crimes by coordinating the implementation of NCALL training events and technical assistance
plans for the Office on Violence Against Women (OVW) and the Office for Victims of Crime (OVC)
grants.
a. In collaboration with the assigned NCALL project and/or event lead, as well as the
Administrative and Operations Assistant, coordinate grant- related event logistics and event
preparation activities and closeout for OVW grantee meetings, site visits, and trainings as well as
other NCALL events and convenings. Such activities include, but are not limited to:
i. Organizing and monitoring event timelines;
ii. Creating and monitoring consultant agreements and invoicing;
iii. Preparing event Conference Request Form and Post-Event
Conference Request Form and adhering to event budgets;
iv. Arranging training and meeting space;
v. Organizing staff and consultant travel and lodging;
vi. Reviewing and negotiating event letters of intent and contracts;
vii. Reviewing and negotiating event site Beverage, Equipment and
Other (BEO) agreements for scheduled events;
viii. Running registration and corresponding with all event attendees;
ix. Scheduling event-related conference calls, webinars, and other event meetings;
x. Preparing, reviewing, printing, copying, and shipping event-
related materials;
xi. Attending in-person training events;
xii. Ensuring smooth execution of event on-site;
xiii. Ensuring event evaluation and closeout comply with funder requirements.
b. Provide technical assistance on general topics related to abuse in later life and older victims
and other grant-related topics to OVW grantees and potential grantees and other entities by phone,
e-mail, and other methods, including the NCALL website.
c. Update, organize, and maintain the NCALL Video Library,
including assisting in the captioning of video content.
d. Assist in the editing and formatting of NCALL materials and resources, as requested.
e. Lead and support efforts to analyze and update various systems and
processes to improve NCALL’s overall efficiency and capacity.
f. Assist on special projects for the National Resource Center on Reaching
Victims, as requested by the NCALL Associate Director.
g. Conduct special projects and programmatic tasks as assigned by the
NCALL Program Manager or as requested by the NCALL Director.
h. Work collaboratively with the NCALL team to support the mission and vision of NCALL and End
Abuse.
2. Complete administrative functions.
a. In collaboration with the assigned NCALL project leader, conduct various administrative
functions to support the development and implementation of NCALL’s training events and technical
assistance
plan.
b. Create and monitor consultant and vendor spreadsheets, consultant and vendor agreements,
invoices, activity reports, and related tracking and payment documents to ensure accuracy and
timely invoicing.
c. Ensure NCALL administrative files and all cloud-based files are organized and maintained,
including: grant files, grant adjustment notices, and funder approval documents; consultant,
vendor, and subject matter expert portfolios and files; NCALL meetings, calendars, staff folders,
and work plans; NCALL resource materials approvals; and other related files.
d. Support various aspects of the grant compliance process including, but not limited to compiling
training and technical assistance data for funder report forms and monitoring the status of and
compliance with NCALL’s OVW grants’ requirements, including special conditions and Grant Adjustment
Notices and similar communications and submissions.
e. Complete and submit technical assistance data, timesheets, expense reports and other assigned
work-related documents accurately and in a timely fashion.
f. Coordinate updates to NCALL’s Outlook contact list and assist with updates of NCALL’s Contact
Management database and National Directory.
g. Attend required NCALL staff meetings and maintain meeting agendas
and minutes, as needed.
h. Serve as NCALL liaison in the End Abuse office, including serving as the point of NCALL point
of contact for the Administrative & Operations Assistant.
i. Complete additional administrative tasks as requested by the NCALL
Director and/or NCALL Associate Director.
3. Collaborate with End Abuse colleagues and attend required End Abuse staff
meetings.
a. Attend required NCALL staff meetings and serve as NCALL liaison on the Change Team and other
committees, as requested by the NCALL Director.
b. Work collaboratively with End Abuse staff, to ensure that projects incorporate information
about abuse in later life, as assigned by the NCALL Director.
4. Other duties as assigned by the NCALL Director and/or the End Abuse
Executive Director.
LEADERSHIP: The Abuse in Later Life Event Coordinator provides leadership in several areas,
including, promoting successful OVW grant-related events; ensuring timely compliance with grant
reporting requirements; and representing END ABUSE and NCALL through information sharing, product
development, and during meetings and events.
Qualifications
QUALIFICATIONS:
a) Highly organized and able to prioritize and multi-task with excellent time
management;
b) Must be reliable, professional and maintain confidentiality;
c) Self-motivated, strong initiative and a quick learner;
d) Detail-oriented and have the ability to proofread documents carefully;
e) Comfortable with working independently and in a team;
f) Excellent communication skills, both verbal and written;
g) Provide outstanding service and support in a fast-paced environment;
h) Ability to remain flexible and adaptable;
i) Excellent organizational skills, ability to manage concurrent projects;
j) Proficient in the use of Office365, Zoom, Skype for Business and other cloud-based
communications and programs;
k) Able to learn and utilize additional forms of computer software program
technology;
l) Experience using online project management and communication
technology preferred;
m) Experience working with contact relation management databases and website preferred;
WORK ENVIRONMENT and PHYSICAL DEMANDS:
Work performed in an office setting or at a training requires the ability to stand or sit
for extended periods of time.
Ability to travel across the state requires a valid driver’s license, and proof
of automobile insurance, which must be current and on files at all times.
Ability to lift office supplies and training materials to ship to event sites as needed,
varies from 40 to 75 pounds, on occasion.
The person in this position must be able to exchange accurate information over the telephone
and/or online via Skype or some other application.
This an exempt position. The salary range for this position starts at $47,500 a year based on experience. Benefits include health insurance, dental, life insurance, short-term and long-term disability coverage, employee assistance program, and paid vacation, holidays and sick leave.
Agency responsibilities
It is the responsibility of every End Abuse employee to uphold the mission and vision of this agency. End Abuse works to advance the principle that all people have the right to a life free of oppression and violence. We work to foster change in our economic, social and political systems and bring leadership expertise and best practices to Wisconsin domestic abuse programs and communities engaged in ending domestic violence.
It is also an expectation that on the individual level, all staff members will work to further their personal capacity to foster an environment of cultural inclusivity and sensitivity that is the foundation of all our work.
This description is intended to indicate the kinds of duties and levels of work difficulty that will be required and should not be construed as specifying or defining all the duties and responsibilities of a particular position.
Application instructions
If you wish to apply for this position, please submit a complete application package including:
- A current resume;
- A one-page cover letter;
- A 1 to 2 page, double-spaced statement on your understanding of domestic violence and/or abuse in later life and how various oppressions may impact the lived experiences of survivors.
- The End Abuse employment application form (signed):
To be considered for this position, you must submit a complete application package with all items listed above.
Send your complete application package by mail, email or fax to:
End Domestic Abuse Wisconsin
HIRING COMMITTEE
1245 E. Washington Ave., Suite 150
Madison, WI 53703
Email: apply@endabusewi.org
Fax: 608-255-3560
For full consideration, apply by August 5, 2019. Prospective applicants are encouraged to apply as soon as possible. Applications will be considered on rolling basis until the position is filled.
End Domestic Abuse Wisconsin is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to arrest or conviction, race color, religion, gender, gender identity or expression, sexual orientation, age national origin, marital status, citizenship, disability or veteran status. We encourage applicants with disabilities who may need accommodations in the application process to contact the Operations Manager, Angie Trudell Vasquez at angietv@endabusewi.org or by calling 608-255-0539.
Application deadline: August 21, 2019
Sorry, we are no longer accepting applications for this position.